Reasons why QuickBooks credit card processing is a bad idea

Reasons why QuickBooks credit card processing is a bad idea

QuickBooks credit card processing Interchange fees

1. QuickBooks credit card processing Interchange fees are way through the roof!

  3.4% interchange fee(QuickBooks credit card processing fee )for keyed in credit card numbers are more than the maximum interchange fee listed by VISA.In the US for B2B payments this can be reduced to up to 1.65% if level 2-3 data is being sent for VISA which is usually enabled on most advanced payment processing software.

 QuickBooks pricing for online transactions

2. QuickBooks ach payments take 5 days to settle which is too long a time for the bank to bank transfer.

Quick books seem to not support the new same-day ACH payment feature.With the new same-day ach payment feature, you can receive payments using the bank to bank transactions in your account in a day.

The problem with 5 days to settlement is that not just you will be always receiving your payments 5 days late.Cases wherein payments are rejected due to insufficient funds in your customer’s bank, Wrong account number or routing information of your customer’s bank will be known to you after 5 days.

ACH penalty

After which you will have to redo the transaction and will result in another 5 days for you to receive payments.

By using portals like PayorCrm which directly connects to your bank for settling payments, you can be assured that your payments will reach you in a day by using the same day ACH feature. This will also ensure that there are no reconciliation errors

3. QuickBooks credit card processing Interchange fee in case of recurring payments are too damn high

The interchange fee in case of recurring payments is set to 3.4 %.By sending level 2-3 information this can be reduced up to 1.65% if you are using any other credit card payment processing software


Download the excel sheet that shows the savings from using payorCRM with Quickbooks below

ROI from using PCRM with Quickbooks

Above excel shows the cost of using Quick books for credit card processing compared to other payment processing software. Find out how much money you are losing by downloading the excel sheet template here

4. Lack of collections management feature

After invoicing your customer your team might need to at time do multiple follow-ups to get paid on time. If your business has more than 20 customers it is important for you to start automating the customer communication based on customer segmentation and invoice segmentation so that your team has more time to follow up with delinquent or high-risk customers.This is why collections management software integrated with your payment processing software is a must-have.

Also, every conversation your team has with your customers needs to be tracked as it will the senior management visibility on which of your team member has reminded which of your customer and what was the response from each of the conversation including promise to pay dates by any of the customers

In short, it makes sense to use QuickBooks credit card processing or QuickBooks ACH processing if you are using the product during the initial stages of your business.For a matured business with more than 20 paying customers and an annual revenue greater than 100 k USD, Quickbook payment processing feature may not be the right fit for you.

See other reasons why Quickbooks may not be the best solution for you at scale 

Also published on Medium.

Comments are closed.